You're doing everything yourself.
That stops here.
Your studio has the clients. It has the talent. What it's missing is an online business manager who knows the design world from the inside and handles the inbox, the onboarding, the follow-ups, and every moving piece your clients never see. I do that. You get back to design.
Behind your studio so you can be in front of it.
You're booked.
Clients love you.
And you're still at your laptop at 9pm.
You built something real. Your clients love you. Referrals are coming in. And you still checked your email before you got out of bed this morning.
The design work isn't the problem. It never was. The problem is that every single thing around the design work (the client onboarding, the inbox, the invoices, the follow-ups) still runs through you. Every day. Every time. With nothing catching it if you don't.
Let's be real
You're not stuck because
you're not good enough.
You're stuck because
you're doing the wrong job.
– Three client emails before coffee. Every. Damn. Morning.
– Your Dubsado or HoneyBook has been "almost done" for six months.
– A client went quiet mid-project and you have no system to catch it.
– You want to take on more. You literally can't. There's nothing left of you to give.
You tried the YouTube tutorials. Outdated, confusing, somehow made it worse. You ground through it yourself until you hit a wall. You hired a VA and spent more time managing her than you ever actually saved. None of it worked because none of it was the real fix.
You cannot design your way out of a backend that was never built to run without you. The only way out is to stop doing work that was never yours to do in the first place. Hand it to a design studio OBM who actually knows your world. That is when things start to move.
Here's the real problem
I'm Michaila.
I work with brand and web designers only, and that is extremely on purpose.
Every design studio runs a little differently and I come in to learn yours. But I'm not starting from scratch on the basics. I already know your project phases, your client types, the specific kind of panic that hits when three projects land in revision at the same time. I know exactly what it takes for a design studio to run without its owner stuck in the weeds of it.
The onboarding is short. Once I'm up to speed, you're not babysitting me or answering questions I should already know. That's the whole point.
I started this business on maternity leave with a newborn at home. Nothing sorts out your priorities faster. What started as VA work turned into something I genuinely loved. I kept ending up inside designer studios, not ticking boxes but actually running how the whole thing operated. A few clients in, I knew: this is exactly where I am supposed to be.
I get your world in a way most online business managers genuinely don't. I was the art kid who almost went to school for graphic design. I know how your brain works, what your client relationships feel like, and why the creative work has to come first. That is what I show up to protect every single day.
I work exclusively with established brand and web designers. Most clients stay month after month because that consistency is where the real shift happens. You stop being the only thing holding your studio together. You start running it.
You'll never wonder what's happening in your own business. I make sure of that every single day.
The Gal behind your studio
I also run on caffeine and chaotic romantasy kingdoms, so if you have a carefully curated desk aesthetic and a secret obsession with fantasy book boyfriends, we are going to get along embarrassingly well.
No explaining what Dubsado is.
No babysitting. No explaining your client process like I have never seen a design project before. Just someone who shows up and actually knows what she is doing.
Three offers.
One clear path.
All of it done for you.
Here's what working together looks like
01. the studio reset
You hand me the logins. I build your CRM from scratch, organize your entire backend, and set up every workflow and automation your business needs to run without you in every corner of it. You walk away with a studio that finally runs like it looks.
Starting from $2000 based on scope
Completed in 30 Days
Dubsado and HoneyBook Setup for Brand and Web Designers
02. the studio partner
I run the backend of your studio every single week so you never have to. Inbox management, client onboarding and offboarding, invoice follow ups, folder organization, newsletter scheduling, website updates, and every moving piece your clients never see. You focus on the design work. I make sure everything behind it actually gets done. And you'll never wonder what's happening in your own business because I tell you every single day.
Starting from $1200/month based on scope
Ongoing Studio Operations Support for Brand and Web Designers
03. the studio sprint
One project. Scoped specifically for what you need, built properly, and handed back to you finished. No ongoing commitment required. Whether you need your onboarding process built, your client folders organized, or your newsletter set up and ready to go, I come in, do the thing, and get out clean.
Starting from $800 |
Completed in 1-2 weeks
One-Off Design Studio Backend Projects
Don't take my word for it. Take theirs.
"Working with Michaila has allowed me to focus more on what I do best—designing. She’s reliable, very personable, and easy to work with. Clear communication was important to me and she communicates extremely well with my clientele. She’s also offered helpful tips along the way to refine my processes while adapting to the systems I already had in place, helping ensure a seamless experience for my clients from start to finish. I highly recommend working with Michaila."
– Danielle
"Michaila has helped me in so many ways! One of the big tasks that I have loved her help with is doing an overhaul on my Dubsado systems. I never knew how to automate things properly. She has completely leveled up my booking systems - from new proposals that are automated to also making sure everything is aligned with my brand! She has also done a lot of work within my Flodesk and set up zaps for me. I can spend time in my business on what I enjoy the most. She is quick to communicate and tasks get done efficiently. I recommend her for all of your business needs!!"
– Hannah
"Working together was such a great experience. Michaila was incredibly supportive, communicative, and made the whole process of customizing Dubsado feel easy and approachable. I felt guided every step of the way and so much more confident in my systems by the end. I would absolutely recommend her to anyone looking for help with their backend setup."
– Mikayla
Most designers leave the first call wishing they had done it sooner.
After working inside studios like yours, I'm pretty particular about what I recommend. Everything on this list has earned its place, whether it is software I use daily or a community I genuinely believe in.
These are affiliate links. I may earn a small commission if you sign up. I only ever recommend resources I use and trust.
The best CRM for designers who want a client experience that actually reflects their brand. Proposals, contracts, invoices, automations, all in one place. Worth every cent when it is set up properly.
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Beautiful email marketing that actually looks like your brand. If you have been putting off building your list because every other platform felt complicated and ugly, Flodesk is the one that finally makes it easy.
A community built specifically for mothers in business. If you are navigating running a studio and motherhood at the same time, this is the room you want to be in.
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